Privacy Policy

Effective Date: September 2025

Welcome to We Believe You Achieve. We are committed to protecting your privacy and handling your personal data with transparency and care. This Privacy Policy explains what information we collect, why we collect it, how we use it, and your rights.

1. Data Controller

We Believe You Achieve Ltd
Unit 6D, Dinting Industrial Estate
Glossop, Derbyshire, United Kingdom
info@webelieveyouachieve.org

2. Personal Data We Collect

We may collect and process the following types of personal data:

Full name (students, parents/carers, staff)
Date of birth
Home address and contact details (email, phone number)
Emergency contacts
Educational history and learning needs
Attendance records and progress reports
Relevant health or medical information
Behavioural, safeguarding or pastoral information
Photographs or media (with consent)
Records of communication with parents, carers, schools, or professionals

3. Why We Collect This Information

We collect personal data to:

Deliver tailored education and support
Comply with safeguarding and legal responsibilities
Communicate effectively with families, professionals, and commissioning bodies
Manage administration, assessment, and funding requirements
Monitor progress and support student wellbeing
Meet legal obligations under UK education and safeguarding laws

4. Lawful Basis for Processing

We process personal data under the following legal bases (as set out by UK GDPR):

Legal obligation – to meet safeguarding, education, and data protection laws
Public task – to deliver education and support in the public interest
Contract – where data is needed to provide services
Consent – for specific activities like media use (where appropriate)
Vital interests – to protect individuals in emergencies

5. Who We Share Data With

We may share relevant personal data with:

Local Authorities (e.g. Derbyshire County Council)
Schools, academies, and commissioning teams
Safeguarding partners (e.g. Social Care, Police, Health)
Awarding bodies and qualification providers
Regulatory bodies such as Ofsted
Emergency services if required
We do not sell personal data or share it with third parties for marketing purposes.

6. Data Retention

We keep personal data only for as long as necessary to:

Meet legal and contractual obligations
Support educational and safeguarding records
Comply with statutory retention periods
When data is no longer needed, it is securely deleted or anonymised.

7. How We Protect Your Data

We use appropriate technical and organisational measures to keep personal data secure. Access is limited to authorised staff who receive regular training in data protection and safeguarding.

8. Your Rights

Under UK GDPR, you have the right to:

Access the personal data we hold about you
Request correction of inaccurate information
Request deletion of your data (where legally permitted)
Object to or restrict processing in certain cases
Withdraw consent for specific activities (e.g. media use)

Lodge a complaint with the Information Commissioner’s Office (ICO) if you are unhappy with how your data is handled.

https://www.ico.org.uk

To exercise your rights, contact us at:
info@webelieveyouachieve.org

9. Updates to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with the updated effective date.